Billing & Licencing

Overview

The Billing & Licensing module under Global Settings provides a centralized interface for managing your organization’s subscription, license information, and resource quotas within Axoma. This section enables Super Admins or authorized personnel to:

View and manage the current plan details.
Track license validity and renewal status.
Monitor system limits like maximum users, agents, documents, and more.
Upload new or updated license files.
Access complete license history for audit and compliance purposes.

Global Settings → Organization → Billing & Licensing

Sections

Current Plan & License Information

This section summarizes the active license applied to the organization.

Field Name	Description	Purpose
License ID	A unique, system-generated identifier for the active license (masked for security: c6d****d195f).	Used internally to validate the organization’s active license and link it with the backend license management system.
Version	Indicates the release version of the license (e.g., 3).	Useful during license renewals or migrations, ensuring compatibility with the current Axoma version.
Type	pecifies the type of license e.g., Commercial, Enterprise, or Trial.	Determines the organization’s entitlement to premium or enterprise features.
Edition	Describes the deployment type such as On-Prem, Cloud, or Hybrid.	Helps align licensing with infrastructure preferences.
Plan	Defines the subscription level (e.g., Starter, Professional, Enterprise).	Determines access levels, quota limits, and feature availability.
Auto renew	Indicates whether the license will automatically renew upon expiry.	Ensures service continuity and prevents accidental downtime.
Issued On / Expires On	The activation and expiration dates of the current license.	Displays the validity window for administrators to plan timely renewals.
Validity	Duration of the license validity (e.g., 14 days remaining).	Quick reference for renewal alerts and upcoming expiration reminders.

Limits & Quotas

This section defines resource usage limits enforced by the current license plan. Each plan (Starter, Professional, Enterprise) comes with specific capacity thresholds to manage fair usage.

Field Name	Description	Purpose
Max Users	The maximum number of users allowed under the current plan (e.g., 10).	Controls how many users can be onboarded under the same organization.
Max Agents	Maximum number of agents that can be created in Agent Studio (e.g., 5).	Helps maintain scalability within licensed boundaries.
Max Tools	Defines the total number of third-party or internal tools that can be integrated (e.g., 5).	Encourages efficient integration management under specific plans.
Max Documents	The total number of documents that can be uploaded or processed (e.g., 50).	Prevents storage or data overuse beyond licensed capacity.
Max Apps	The total number of applications that can be deployed or connected (e.g., 999).	Used for monitoring integration scalability.
Max Tenants	Maximum tenant accounts that can be managed under the same organization (e.g., 999).	Relevant for multi-tenant architectures and enterprise setups.
Max Security Groups	The maximum number of security groups that can be created for role-based access control.	Ensures structured, compliant permission management.

Upload License File

This button allows the Super Admin to upload a new or updated license file (typically provided by Axoma Support or Sales Team). Uploading a license file updates the system to reflect the new plan, version, or extended validity period.

License History

Field Name	Description	Purpose
Last Purchased	The date when the license was purchased or renewed.	Date tracking
License ID	Unique ID of each license record (masked: 9dc****8b14c).	Used internally for reference and audit logs.
Version	The version number of the respective license.	Helps identify incremental updates (v1, v2, etc.).
Expired On	The expiration date of each license.	Indicates validity period and helps track renewal cycles.
Plan	Specifies the plan type (e.g., Starter).	Reflects the feature set applicable during that license period.
Actions	Includes icons for View (👁️) and Download (⬇️).	Allows the admin to review or store a local copy of past licenses.

Best Practices

Always keep the latest license file backed up securely.
Verify the Auto Renew status periodically to prevent unexpected service interruptions.
Use the License History for audit trails or contract renewals.
Only Super Admins should upload or modify license files to maintain license integrity.

​Overview

​Sections

​Current Plan & License Information

​Limits & Quotas

​Upload License File

​License History

​Best Practices

Overview

Sections

Current Plan & License Information

Limits & Quotas

Upload License File

License History

Best Practices